GOLD MUSEUM SUCCESSFUL IN THE 2014 SIR RUPERT HAMER RECORDS MANAGEMENT AWARDS

Ms. Justine Heazlewood, Mr. Roger Trudgeon and Ms. Joanne de Morton (1)

Ms. Justine Heazlewood (Director and Keeper of Public Records), Mr. Roger Trudgeon (Manager/Curator of the Gold Museum) and Ms. Joanne de Morton (President of the Public Records Advisory Council)
Image: Sir Rupert Hamer Records Management Awards organised by Public Record Office Victoria

On Thursday, 22nd May, the Gold Museum was recognised for its excellence in the online record management of its extensive collections, being named a winner in the Sir Rupert Hamer Awards. The awards are presented annually by the Public Records Office of Victoria. Named after the former Victorian Premier and public records advocate, Sir Rupert Hamer, the Gold Museum’s project was called Onsite and Online: Expanding Access to the Gold Museum Collections, and won in Category 1 in the ‘Places of Deposit’ section.

A gala ceremony was held at Parliament House in the lavish surroundings of Queens Hall with the Minister for the Arts, the Hon Heidi Victoria MLA, welcoming the two hundred guests and the hierarchy of the Public Record Office presenting the awards.   

Mrs. Joanne Gervasoni (Volunteer Co-ordinator, Gold Museum), Mr. Roger Trudgeon (Manager/Curator, Gold Museum), Ms. Claire Muir (Assistant Curator, Gold Museum) and Dr. Janice Croggon (Senior Historian, Sovereign Hill)

Mrs. Joanne Gervasoni (Volunteer Co-ordinator, Gold Museum), Mr. Roger Trudgeon (Manager/Curator, Gold Museum), Ms. Claire Muir (Assistant Curator, Gold Museum) and Dr. Janice Croggon (Senior Historian, Sovereign Hill)
Image: Sir Rupert Hamer Records Management Awards organised by Public Record Office Victoria

The Hamer Awards were introduced to highlight the work done by government agencies and the seventy or so Places of Deposit in protecting, preserving and giving access to the records or government and allied collections.  The Gold Museum has been a Place of Deposit for ten years or so and as such is eligible to house public records which the Public Record Office decides it cannot house itself.  This might include records deemed to be of local significance, rather than state or national.

The main items we house here as a Place of Deposit are the City of Ballarat “Rough Minutes” from 1870 to 1970 and a selection of gold mining maps of our region.  Rough Minutes are not the official minutes of the council, but the notes taken in the process of writing up the minutes.

Gold Museum Volunteers at work Image: Sovereign Hill Museums Association

Gold Museum Volunteers at work
Image: Sovereign Hill Museums Association

We now have over 65,000 records and over 10,000 images online showcasing the rich history of Ballarat and the goldfields.  This was achieved when our collection management computer system was converted over to a new program called Vernon Collections.  This allowed us to automatically put our records on to the Vernon website called eHive and through that on to the National Library of Australia’s Trove website.  We get hundreds of hits each day.

With the digital age upon us, it’s important to provide the public with access to this extensive history, and we’re thrilled that this important work has been recognized by the Sir Rupert Hamer Awards.  Our thanks to volunteers and staff for the role they played in contributing to this project.

 

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